Write and revise a draft

Provide sources, agree on an outline and revise specific sections.

1. Supply material and explain the audience

Start a chat in the folder where you want to save the draft. Add reference files with + → File, or paste text to rewrite. Explain who will read it, the intended action, publication channel, length and tone. Separate confirmed facts from claims needing evidence. Provide sources for prices, capabilities, numbers and customer examples.

Use the attached material to draft an introduction for new users, about 800 words, for our website blog. Explain suitable tasks and how to get started. First propose an outline only. Use facts from the material and mark unsupported claims for confirmation.

2. Approve the outline before drafting

Check that the outline answers the reader’s main questions. A tutorial needs preparation, steps and result checks; a case study needs the problem, process and output. Fix the order before drafting. For an existing text, ask for structural problems and a revision plan first.

Write a draft using the approved outline: suitable tasks, preparation, steps and checks. Explain each section with concrete examples. Do not add capabilities or numbers absent from the source material.

3. Revise specific sections

Name the heading or paragraph, what to keep and what to change. For a workspace file, give the exact filename and preserve other sections. A sample sentence is more useful than vague instructions about making the tone impressive.

Revise section two only. Use two paragraphs: how to perform the task, then how to check the result. Preserve filenames, interface labels and verified numbers. Leave other sections unchanged.

4. Verify and save the final version

Check names, controls, numbers, dates and links against the source. Confirm that revisions retained required facts. Specify a filename and save location, then open the delivered file. Keep the approved version separate from unresolved checks.

Practice: notes to meeting minutes

Use these fictional notes: “Discuss the campaign on Monday; Lin delivers the design on Wednesday; budget is undecided.” Organize them into topic, confirmed decisions, tasks, owners and deadlines. The task should say: deliver the design, owner Lin, due Wednesday. Put the budget under unresolved questions.